Step out of office for a meeting anywhere in the city and it takes you endless hours through the slowly moving traffic and congestion to reach your destination. The recent Metro works have only added further to the traffic woes. A study conducted in 2018 has revealed how traffic jam in just four metro cities costs India a whopping Rs 1.5 lakh crore!
Ever wondered how much all this daily traffic jam is costing your business?!
Apart from the loss of productivity and time, traffic congestion adds to the stress of commuting and affects health as well in the long run. Thankfully, people are now becoming more aware of managing transit time better and using technology to make more productive use of the time spent on the move. You could be sitting anywhere in the world today and having a meeting with a person at the other end of the world! Technology makes this possible and incredibly easy today.
Why Virtual Meetings work better!
Virtual meetings or web meetings are now popular as the most efficient way to conduct meetings in business today. It makes sharing of information in real time possible, easily and effectively. This environment-friendly communication method reduces travel and paper printing and helps the organization make more productive use of time and resources.
- The smarter, cost-effective way to connect
- No geographical boundaries
- Collaborate better
- Customization features
- Safe, secure communication
Web Meeting apps are designed to be simple, yet smart for virtual meetings. So, you can just set up and manage online meetings virtually anytime, anywhere. All you need is a web browser and an internet connection!
Coordinating meetings with clients in various geographic locations is no longer a challenge with virtual meeting apps. It is especially helpful for blending in-house employees with remote workers when meetings are scheduled, ensuring no one is left out.
From sales presentations to weekly review meetings, be it for making a pitch or for a quick brainstorming session with your team, virtual meetings are a powerful tool for collaboration.
Virtual meeting apps come with a host of features and benefits like onscreen sharing, file sharing, multi-way video, recording and more add-ons at a Premium. With low initial investments and predictable expenses through options of monthly or annual subscriptions, these apps help you enhance and extend your collaboration easily, even on the move.
These cloud-based meetings are safe and secure with encrypted data and password protection option. The virtual meeting history can be reviewed and the meeting can be instantly saved and recorded for any reference.
Top three Virtual Meeting Apps
So how do you select the ideal app? Web meeting apps should ideally support your work rather than clutter it. Also, always compare the various features and pick one that suits your business needs best.
Here are some of the best web meeting apps which are our team’s favorites!
Think of meetings on the go and Zoom is the first choice that comes to our mind!
Zoom makes video conferencing frictionless. Their flawless HD video, clear audio and instant sharing makes it one of the best virtual meeting app. Its mobile/desktop screen sharing, integrated audio, and options to choose from different views make it a seamless experience.
Zoom meetings can be easily synced with your calendar for streamlined conferencing across devices and you can add up to 100 participants with an unlimited number of meetings (in the free version). Zoom also comes with features in the basic version and the pro version at an additional cost. It can host 1000 participants and 49 videos on screen in large enterprise paid version, making it ideal for webinars. The app also helps your record meetings locally or in the cloud with searchable history. By offering role-based user security and password protection features, Zoom further enables end-to-end encryption for all meetings.
Compatible with: Zoom comes in both desktop and mobile version (supports both iOS & Android).
With a simple user interface, this web conference system is loaded with international features, making it ideal for businesses with multiple locations and international clients. The platform is easy to navigate and meetings are simple to launch. It allows you to invite non-account holders to a meeting by sharing a customizable link. The smooth screen sharing, clear audio, and HD video make for a powerful meeting experience. It is better suited for medium and large enterprises with its professional design and advanced features.
GoToMeeting(GTM) does not have a free version unlike Zoom, but it offers a free 14 day trial period. Its pro version, however, supports only 50-100 participants as compared to Zoom. Adding to the security layer of the platform is the PIN-based entry where participants need to enter a PIN or a code before they can join the conversation, a feature this is not offered by other similar platforms.
Compatible with: GTM supports PCs, MacBook Pro, iOS devices as well as mobile devices powered by Android.
This cloud-based application allows people and organizations to meet online effortlessly for various purposes in an instant. So, you can basically share ideas and collaborate even when you are nowhere near your desktop. Thanks to the flexibility of browser-based video calling of the app, a person can join instantly on Join.me meeting from a PC, iPad or smartphone without having any kind of video conferencing app pre-installed. You can share screens easily, and even hand over control of your mouse to let callers explore anything you can present on a desktop. The friendly interface and flexible pricing scheme of this app make it perfect for startups and small companies.
The app’s free edition allows up to 10 participants and includes VoIP (voice over Internet) capabilities. For businesses that require more, a paid version is available with a plethora of features and supports up to 250 participants. The pro version also offers unlimited phone dial-in to 40 countries, meeting documentation, cloud storage and much more.
Compatible with: The desktop version works best on Chrome. For hosting meetings Android 5 and higher and iOS 10 and higher is needed. Android 4 supports only audio meetings.